Designing and Facilitating JAD workshops

Course Code: 1636

$1495

Overview
Schedule classes
What you'll learn
Outline
Prerequisites
Who should attend

Overview

Joint Application Development or JAD sessions are structured meetings of business and systems representatives for the purpose of defining requirements and deciding other aspects of proposed systems. These sessions or workshops extract high-quality requirements specifications in a compressed time frame. This course equips participants with powerful techniques to quickly mine the collective knowledge of your Subject Matter Experts (SMEs) and learn the tools to put these elicitation methods to work immediately for functional and non-functional requirements, as well as use cases and Agile/Scrum user story workshops.

Schedule Classes

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Course Delivery

This course is available in the following formats:

Live Classroom
Duration: 4 days

Live Virtual Classroom
Duration: 4 days

What You'll learn

Learn techniques for skillful facilitation
Effectively coordinate and organize meetings for maximum productivity
Extract information in a variety of ways- brainstorming, categorization, prioritization, etc.
Apply the techniques to improve a variety of other type of meetings
Learn different methods for prioritizing requirements in a group setting
Learn the simple mechanical techniques of capturing information easily and correctly
Avoid pitfalls to ensure active participation of all parties in a session
Appreciate the flexibility and usability of Post-It™ notes in solving problems
Understand how to assist the business n relevant activities beyond requirements
Keep energy and interest high during meetings that last several hours or days

Outline

Module 1: Introduction to facilitation

The importance of creating the climate
The difference between process and content
Facilitation skills vs. presentation skills
Active listening skills
Tools of the trade
Tricks of the trade

Module 2: The dynamics of JAD workshops

People motivators
People principles
Problem people and how to deal with them
The group life cycle

Module 3: Key techniques – Brainstorming / Cardstorming / Creativity techniques

Rules
Process
Creativity methods
Clarifying, combining, evaluating, categorizing
Prioritizing
Problem solving
Exercises

Module 4: Preparing for the workshop

Building the agenda
Integrating the tools
Considering the mechanics
Setting up the room

Module 5: Facilitating the JAD workshop – Demonstration and class exercises

Starting the workshop
Identifying business and system roles
- Identifying rules
- Clarifying expectations
- Comparing and resolving differences
Scope identification
- Brainstorming candidate items
- Narrowing the scope
Identifying the context and actors
- Identifying and documenting the components
- Drawing the model
Chunking for further analysis (functional decomposition)
- Identifying the functions
- Defining the functions
- Identifying the processes
- Developing the data flows
Brainstorming requirements
- Identifying requirements by function
- Listing, clarifying, combining and prioritizing
- Identifying requirement gaps
- Identifying possible solutions
Identifying business objects, data and relationships (Entity relationship diagram)
- Identifying ‘things’ – the entities and objects
- Defining the entities/objects
- Identifying relationships and drawing models
- Identifying the attributes and data elements
- UML and use cases
- Creating use cases
Agile/Scrum facilitated workshops
- Techniques for identifying the product backlog in Sprint Zero
- Categorizing stories into themes
- Writing user stories and high level acceptance criteria deriving requirements
- User story prioritization via MoSCoW
- Identifying Sprints and Releases
- Grooming stories within Sprint backlogs with lower level user stories and/or detailed acceptance criteria
Planning for success
- Resolving overlapping rules and responsibilities
- Identifying, evaluating and mitigating risks
- Developing high level plans
- Developing detailed project plans/business analyst plans
- Conducting lessons – learned sessions
Ending the JAD workshop
- Reviewing and assigning issues
- Identifying next steps, who and when
- Closing the workshop

Module 6: Additional uses of the tools

Prerequisites

There are no prerequisites for this course.

Who Should Attend

Anyone keen to collapse the calendar time in developing requirements and interested in learning about powerful meeting facilitation skills would find this course useful. The course is highly recommended for –